Miami, FL
Knight Foundation seeks a detail-oriented problem solver with exceptional organizational skills to serve as the executive assistant to the foundation’s VP/Arts. This role requires administrative excellence and the ability to usher projects for a range of work associated with supporting the foundation’s Arts program. It also requires organizational and interpersonal savvy, sound judgment and good decision making. This role is ideal for a detail-oriented problem solver who excels in a fast-past and collaborative environment and manages multiple priorities with ease.
Key responsibilities:
- Manage the VP’s calendar, travel arrangements, and correspondence, ensuring alignment with organizational priorities.
- Act as the VP’s gatekeeper by screening requests for relevancy, urgency and buffering from unnecessary distractions.
- Support department grantmaking process flows and deadlines.
- Plan and manage key projects in collaboration with cross functional teams.
- Support the planning and execution of the program’s meetings and events.
- Work closely with the VP and the entire team to manage and maintain the foundation’s Arts budget.
- Draft, proofread, and distribute correspondence, reports, and meeting materials for the VP.
- Manage and process the vendor contracts, payments and expense reimbursements.
- Master knowledge of foundation and department operations, policies and procedures.
- Coordinate and organize online archives, files, meeting minutes, agendas, databases and productivity tools with internal and external partners.
- Support complex projects with research and information management while adhering to demanding time frames.
Things we look for in a successful candidate:
- Ability to manage complexity while maintaining meticulous attention to details.
- Excellent verbal, written and interpersonal communications.
- Integrity and discretion in handling confidential information.
- Flexible, adaptable and unflappable to changing priorities, unexpected challenges and evolving needs.
- Initiative and the ability to authorize yourself to solve problems and anticipate the needs of the VP.
- Polished and professional demeanor.
- Ability to use critical thinking and offer insights and recommendations that further the work of the Arts department.
- Ability to travel a few times a year.
We are social investors who support a more effective democracy by funding free expression and journalism, arts and culture in community, research in areas of media and democracy, and in the success of American cities and towns where the Knight brothers once published newspapers.
Our approach is inclusive and non-partisan; we value freedoms of speech and the press, and we often embrace new and innovative technology to achieve our goals. The qualities we look for are openness to new ideas; courage to push for change; and the expertise and tenacity to achieve the desired results.
We offer competitive pay, excellent benefits and a lovely working environment in downtown Coconut Grove. Our work is in-person because we believe the best ideas and work happens when we work in collaboration together.
Tell us what excites you about this opportunity and why you are right for it.
Local candidates only.
Send your resume to: [email protected]
For more on Knight Foundation, visit kf.org