Executive Assistant – Arts (Miami, Fla.)

Knight Foundation is seeking an experienced executive assistant to join our Arts team. This non-exempt position reports to our Vice President/Arts.

It involves:

• Engaging in the work of the department by supporting the grant process;

• Coordinating and tracking the work of the Arts staff with internal and external partners through scheduling, agendas, filing and meeting notes;

• Organizing large and small events; coordinating attendance, timelines, and budgets;

• Arranging travel and tracking expenses for the VP and other staff, including KF guests for convenings; 

• Managing a large budget which includes submitting vendor check requests, updating budget projections monthly, and partnering with the VP in the development of the department’s annual budget;

• Driving cross-team projects to deadline using Basecamp or other productivity software; and

• Playing a role on the broader support staff team by rotating on shared duties.

The right candidate has experience working in a high-performing, deadline-oriented environment as an administrative assistant to an executive. S/he is a proven clear thinker with superb judgment, who is well organized and solution oriented. S/he is detail oriented, efficient, a self-starter, able to accomplish a lot in a short period of time and works well with a team. S/he can write well, has strong analytical and research skills and strong interpersonal communications skills. S/he understands the importance of maintaining confidential information and is highly professional. S/he has the ability to travel a few times a year.

Knight Foundation continues the work of John S. and James L. Knight, two brothers who founded a company that became one of the dominant newspaper chains in the United States. While that firm no longer exists, the brothers’ principles still guide their independent foundation. We support transformational ideas that promote quality journalism, advance media innovation, engage communities and foster the arts. We believe that democracy thrives when people and communities are informed and engaged.

The essential elements for this work are: belief in a vision, courage to push for change, willingness to explore new ideas, expertise to accomplish the work and tenacity to reach the desired results. If you share this passion, we want to hear from you. Tell us what excites you about this opportunity and why you are right for it.

Send your resume to: [email protected]

For more on Knight Foundation, visit www.knightfoundation.org

Knight Foundation is an equal opportunity employer.

No telephone calls, please.